Account management with Bastion ERP Financials

Bastion ERP Financials is the core module in the Bastion ERP business management aid system. Its functions cover the whole range of topics connected with accounting and financial management in your firm.

Accounting (financial)

Accounting

• Business bank accounts, data on your firm’s partners;
• Account books – entries, daybooks, account analysis in synthetic and analytical evidence;
• Accountancy bookkeeping, account ordering, account schemes, document accounting, automatic bookkeeping, off-balance sheet items;
• Multi-currency operations, foreign currency transactions, exchange rate differences, exchange tables;
• Covers multiple periods and many firms;
• Financial reports – profit and loss account, balance sheet, cash flow;
• Financial analysis, economic indicators. Well-developed data transfer mechanism from the warehouse-sales system to the finance-accounting system;
• Cost accounting by type and calculation, cost control;
• Carry out new accountancy tasks before closing old accounts;
• All-round check for and up-to-date complete data;
• Data protection, conforms to accountancy law.

VAT calculations

• VAT registration of national, intra-community and import purchases and sales;
• User-definable VAT rate;
• Settlement of VAT owed and owing, on purchases, investment and others, for sales subject to VAT or both subject and free, VAT calculated conditionally.

Cash and banking

• Tracking the firm’s cash, cash receipts, cash reports, foreign currencies;
• Bank reports, communication with electronic banking systems.

Receivables and payables

• Receivables and payables, interest, demands for payment and interest notes, balance statements;
• Due-date structure, payment plan, letters of payment, credit transfers.

Account management

Cost Centres

Definition of cost levels and the place where they arise is an extremely important element guaranteeing the correct estimation of profit and budget planning in every modern firm.

The Cost Centre is the site where the cost is classified when planning the budget. Using this type of classification gives us the possibility to divide costs and incomes precisely by individual departments in the firm, which in turn enables an overview of the current state of the firm’s finances.

Projects

Cost centres make it possible to classify particular projects used to keep track of cost division within an investment. Divisions for an individual project are defined here, taking into account particular departments and individual persons within the firm, so giving a full picture of the firm’s financial condition.

Budgeting

This function is helpful when planning the firm’s strategic principles. It enables the planning and then settlement of the firm’s departments individually, according to planned and actual cost, and profit forecast and achieved in specific months. Budgeting makes it possible to carry out calculations for both departments and individual employees. This makes budget planning a very useful management tool. "Budget" means you can gain fast access to essential data for financial and marketing analysis.

Transaction Module

Debt collection

The Bastion ERP Financials system offers a large number of functions connected with tracking account operations. These include options connecting transaction operations, adding interest to transactions and generating demands, interest reminders and transfers. This system has a significant bearing on the effectiveness of your firm’s debt-collection department.

Credit transfers

The Bastion ERP Financials system offers a whole range of options enabling the creation and documenting of credit transfers.

• Printing prepared transfers;
• Creating a “transfer list” (grouping transfers according to your preferred criteria);
• Works with all electronic banking systems (the system can both export bank data and import bank statements to any account.

Fixed assets

The Bastion ERP Financials fixed asset management system is an up-to-the-minute data processing tool for automatic stocktaking of fixed assets as well as intangibles and legal assets.

• Identifying elements of fixed assets, fixed asset history, certificates, OT, LT, MT asset circulation documents;
• Low-value fixed assets;
• Straight-line and regressive amortisation;
• Balance sheet and tax amortisation particularising non-revenue generating costs;
• Amortisation plan and table, inventory book, spreadsheet;
• Amortisation and mortgage decrees, amortisation settlements by cost on the calculation sheet;
• Reassessment of fixed assets.